• Provided administrative support to the Managing Director rn• Coordinated conference calls, meetings, travel arrangements, expense reimbursementrn• Provided maintenance/arrangement of calendar via Outlookrn• Maintained quarterly Risk Control Self-Assessment (RCSA) process for the departmentrn• Processed Pension and trust invoices, perform due diligence on invoices prior to submitting for payment. rn• Resolved vendor issues related to trusts (via telephone and email)rn• Project support as needed (team effort and individual)rn• Administered information for compliance with Records Retention policy and Information Security deliverablesrn• Maintained the Continuity of Business file for the departmentrn• Supported the implementation to a new system for Pension reporting and processing platform with the direction of the vendorrn• Monitored accounts which entailed; recording weekly claims, preparing vouchers and wire requests for funding, solving issues and reconciling the accountsrn• Ran different reports (in-house programs) to collect valuable information used by other team players, created/edited documents to present to vendors
• Monitored all project budgets in assigned regions for asset depreciation –reviewed contractsrn• Approved purchase orders – in-house softwarern• Processed all project invoices in assigned regions – for payment/revisionsrn• Supported Project Managers in tracking payment for purchase orders and invoicesrn• Assisted the CFO with calendar updates, expense reports, call screening, supply /equipment ordering, schedule and coordinated meetingsrn• Provided administrative support to the Managing Director rn• Prepared expense reports via internal web travel & entertainment softwarern• Coordinated special projects rn
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